Re-Entry/Re-Referral Scenarios and Steps

Note: Early Intervention Service Brokers (EIBs) completing intake and referral activities are acting as the care navigator. For all scenarios, please base the 3 month timeline on the Date of Referral Closure or client case Closed Date

• A Client Case was closed with a Closed/Eligible Exit Reason of “Completed IFSP”

  • “Completed IFSP” means the child has met all IFSP outcomes and is no longer in need of EI Colorado services in order to make progress

  • The child is no longer considered eligible

  • EI Colorado care navigators create and process a new referral case

    • Complete “Prior Services” section of the Referral Case, including the previous client case number

  • Another EI Evaluation will be scheduled to determine eligibility

• A client case was closed in the previous 3 months due to a Closed/Eligible Exit Reason other than “Completed IFSP”

  • The child is still considered eligible for EI services

  • EI Colorado care navigators will process the re-referral as a new referral

  • EI Colorado care navigator completes “Prior Services” section of the Referral Case including the previous client case number

    • If family remains in the same EI program catchment area

      • The service coordinator has access to the prior EI Screening Record

        • The referral case is processed, completed, and a client case is created

        • Service coordinator will complete the EI Screening Record by copying and pasting the initial evaluation OR the most recent annual assessment

    • Service coordinator will create a new Initial IFSP

    • Date of Eligibility Determination will be the new Initial IFSP date

      • During the Initial IFSP meeting the service coordinator will add the language to the Evaluation Comments “The child was determined eligible for services on XX/XX/XXXX. The child exited EI Colorado services on XX/XX/XXXX. The child was rereferred on XX/XX/XXXX and remains eligible for Early Intervention Colorado services. The original evaluators for the evaluation were ___ and ____.”

      • Do NOT add in evaluator participant signatures from the original evaluator/assessors when Evaluation Comments are added to the new EI Screening Record

    • Date of IFSP and Evaluation/Assessment will be the new Initial IFSP date, after the re-referral date

    • Date of Entry Global Outcome Rating will be the new Initial IFSP date

    • IFSP information can be copied and pasted from the most recent IFSP and updated as needed

  • If a family has moved to a new EI program catchment area

    • To access the previous EI Screening Record the service coordinator will contact the original local EI program to request a copy of the previous EI Screening Record/IFSP be sent to the service coordinator at the new local program. If the new program needs assistance they will complete the EI Data System Bug and Suggestion form

  • Service coordinator will create a new Initial IFSP

  • Date of Eligibility Determination will be the new Initial IFSP date

    • During the Initial IFSP meeting the service coordinator will add the language to the Evaluation Comments “The child was determined eligible for services on XX/XX/XXXX. The child exited EI Colorado services on XX/XX/XXXX. The child was rereferred on XX/XX/XXXX and remains eligible for Early Intervention Colorado services. The original evaluators for the evaluation were ___ and ____.”

    • Do NOT add in evaluator participant signatures from the original evaluator/assessors when Evaluation Comments are added to the new EI Screening Record

  • Date of IFSP and Evaluation/Assessment will be the new Initial IFSP date, after the re-referral date

  • Date of Entry Global Outcome Rating will be the new Initial IFSP date

  • IFSP information can be copied and pasted from the most recent IFSP and updated as needed

• The child was found eligible, but the IFSP was not completed within the previous 3 months for any reason

  • The child is still eligible for EI Services

  • Service coordinator will create a new Initial IFSP with the original evaluation/assessment information

  • Date of Eligibility Determination will be the new Initial IFSP date

    • During the Initial IFSP meeting the service coordinator will add the language to the Evaluation Comments “The child was determined eligible for services on XX/XX/XXXX. The child exited EI Colorado services on XX/XX/XXXX. The child was rereferred on XX/XX/XXXX and remains eligible for Early Intervention Colorado services. The original evaluators for the evaluation were ___ and ____.”

    • Do NOT add in evaluator participant signatures from the original evaluator/assessors when Evaluation Comments are added to the new EI Screening Record

  • Date of IFSP and Evaluation/Assessment will be the new Initial IFSP date, after the re-referral date

  • Date of Entry Global Outcome Rating will be the new Initial IFSP date

  • If a family has moved to a new EI program catchment area

  • To access the previous EI Screening Record the service coordinator will contact the original local EI program to request a copy of the previous EI Screening Record/IFSP be sent to the service coordinator at the new local program. If the new program needs assistance they will complete the EI Data System Bug and Suggestion form

• A child with an established condition exited the program for Any Reason

  • The child is still eligible for EI Services

  • Create a new EI Referral Case reflecting the new Referral Date

  • Create a new associated Client Case

  • Date of Eligibility Determination will be the new Initial IFSP date

    • During the Initial IFSP meeting the service coordinator will add the language to the Evaluation Comments “The child was determined eligible for services on XX/XX/XXXX. The child exited EI Colorado services on XX/XX/XXXX. The child was rereferred on XX/XX/XXXX and remains eligible for Early Intervention Colorado services. The original evaluators for the assessment were ___ and ____.”

    • Do NOT add in evaluator participant signatures from the original evaluator/assessors when Evaluation Comments are added to the new EI Screening Record

  • Date of IFSP and Evaluation/Assessment will be the new Initial IFSP date, after the re-referral date

  • Date of Entry Global Outcome Rating will be the new Initial IFSP date

  • IFSP information can be copied and pasted from the most recent IFSP and updated as needed

• Note: Intrauterine Growth Restriction or Low Birth Weight are only eligible if children are under two years of age. If older, a referral case will be made or an online referral form will be entered. Mark the referral as a “re-entry”

• Note: If the child has been out of service for more than 3 months with any Exit Reason and does not have an Established Condition

  • Create a new EI Referral Case reflecting the new Referral Date

  • Complete a new evaluation

  • If eligible, create an associated client case and develop an Initial IFSP