My Eval Availability
  • 03 Feb 2025
  • 2 Minutes to read
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My Eval Availability

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Article summary

Purpose: This tab collects the evaluation slot information required for scheduling evaluations


  1. Navigate to the My Eval Availability tab in the Provider Portal

  2. A monthly calendar will display which defaults to the current month. View can be changed to week, day or list 

  3. Select any future date from the calendar and a Create Evaluation pop-up window will appear:

  1. The Primary Evaluator defaults to the evaluator logged into the Provider Portal

  2. The Date defaults to the date selected on the calendar and can be changed

  3. Start Time and End Time are a drop down at 15 minute increments. Error will appear if end time is prior to start time. Note - be aware of AM/PM 

  4. Evaluation Entity - the evaluation entity the evaluators work with (do not select EIColoradoProvider Community Account) 

  5. Secondary Evaluator is a look-up and will return any provider registered as an evaluator in the Provider Portal

    1. NOTE: The Primary and Secondary Evaluators must work together to create evaluation slots, the system will not notify the secondary evaluator when chosen 

  6. Location is specific to each evaluation slot. Location options are: Home, Virtual, Hybrid (meaning one provider in home, and one virtual), Central (can be both providers in person, or one provider in person and one virtual).

    1. If Central is selected an address is required in Central Location/Additional Details field 

  7. Click Save

  1. Once an evaluation slot has been created it will display on the date scheduled with the start time and status. Status options:


  1. Unassigned - No child is scheduled during this time slot

  2. Hold - A care navigator has placed this evaluation on hold for a child 

  3. Scheduled - A child is scheduled for this evaluation time slot.  Scheduled evaluations cannot be removed from the calendar. 

    1. Evaluators will receive an email when the evaluation slot is scheduled

      1. From: [email protected] on behalf of Early Intervention Colorado Email <[email protected]>

      2. Subject: SCHEDULED EI Evaluation 

      3. Body:




  1. This is an example, there is no expectation that an evaluation would be scheduled for an full day 

  1. Once an evaluation slot is scheduled there is the ability to Clone the evaluation slot or the entire evaluation day.  Cloning the evaluation slot creates a copy of the evaluation with the same primary and secondary provider, same time and location only the date is blank. The user can copy/clone this evaluation to the same day and time each week if desired ex. Every Monday at 11am. 

    1. Cloning the evaluation also allows for changing the time, location or secondary evaluator if desired 

  2. Evaluators will only see Evaluation Slots on their calendar view if they are the primary or secondary evaluator listed on the appointment 


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